Human resources department
HR automation: less paperwork, better employee experience
From day one to last day, people processes run themselves.
Request an HR assessment
Sound familiar?
- Onboarding is a list of emails and access rights people forget.
- Leave is managed over WhatsApp and Excel.
- The same policy questions hit the same people every week.
- CVs are screened manually and good profiles slip through.
Processes we automate in Human resources
-
Initial application screening
Today: HR opens every CV and decides by gut.
Automated: AI suggests a first filter; a person decides who moves forward.
What improves: Time to hire
-
Interview scheduling
Today: Calendar ping-pong by email.
Automated: Real slots, confirmation, and reminder to the candidate.
What improves: Days to interview
-
Onboarding
Today: Accounts, paperwork, and kit chased across departments.
Automated: Checklist with owners, dates, and reminders.
What improves: Onboarding time
-
Leave and absences
Today: One Excel and several WhatsApp threads.
Automated: Requests, overlaps, and balance, with the manager in the loop.
What improves: Absence queries
-
Internal policy assistant
Today: The same agreement questions to the same people.
Automated: Answers citing your documents, limited by role.
What improves: Internal queries resolved
-
Offboarding
Today: Access is revoked if someone remembers.
Automated: Revocation list on the last day, with a log.
What improves: Access closed on time
One process, end to end
Onboarding a new employee
- Start date is confirmed
- Tool accounts and paperwork are requested
- Each owner marks their part done
- Employee receives the first-days plan
- HR sees what is missing without chasing by email
Where AI fits in
- First pass on applications, always with human review.
- Answer questions on agreement, leave, and internal procedures.
- Summarise onboarding status for HR.
Hiring decisions are always made by a person.
Common tools
- Document management
- Spreadsheets
- Messaging
What we measure
- Time to hire
- Onboarding time
- Internal queries resolved
- Employee satisfaction
Frequently asked questions
Does AI decide who we hire?
No. It may suggest a first filter. Hiring, rejecting, or inviting candidates is a person on your team.
Can the internal assistant see payroll and sensitive data?
Only what the role allows. Policies and procedures, yes. Data that profile should not see, no.
Does it work if we do not have HR software yet?
Yes. Many processes start in email, spreadsheets, and a document manager. We connect what you already use.
What about the collective agreement and internal policies?
The assistant answers by citing your documents. If there is no clear answer, it escalates to HR.
Let us talk about your processes, not technology.
In the diagnostic we review 2 or 3 processes with you and tell you, with numbers, which one to automate first.
Request an HR assessmentReply within 24–48 business hours